Common Workplace Poster Mistakes and How to Correct Them

Employers Should Be Aware of Rules Concerning Workplace Posters

Even if your company has only a few employees, a number of federal and state laws require you to display labor posters in your workplace that include information about relevant employment laws. Employers should be mindful of the following mistakes concerning workplace posters.

Mistake #1: Posting the Wrong Posters
A good place to start your poster inspection is with the U.S. Department of Labor’s (DOL) online Poster Advisor, an interactive tool that can be used to determine the poster requirements of several federal laws administered by the DOL. Be sure to check with your state labor office for state-specific poster requirements, as well as any industry-specific requirements that may apply to your business.

Mistake #2: Posting Outdated Posters
Workplace posters are updated from time to time—for example, to reflect changes in the law—so make it a regular practice to check whether the posters displayed in your workplace are the most recent versions available.

Mistake #3: Posting the Wrong-Sized Poster
A workplace poster isn’t useful unless it can be easily read by your employees. Many of the agency links to required workplace posters contain specific information regarding a poster’s size. If you have any questions regarding the required size of a poster, contact the DOL or the applicable state agency.

Mistake #4: Hanging Posters in the Wrong Place
Workplace posters must generally be displayed in a prominent location where all employees can see them, but some posters may have special location requirements. For example, covered employers must post the federal Family and Medical Leave Act poster in a conspicuous place where both employees and applicants for employment can see it. Check for specific requirements for the posters you must display, and choose each poster’s placement carefully.

Information regarding the federal requirements and links to downloadable posters are featured in our Federal Poster Requirements section. For state-specific posters, visit our State Laws section, select your state, and click on ‘Posters’ in the left-hand navigation menu.